The whole idea behind document management software is to reduce paper usage and ease of document storage. Think about it, you have file cabinets full of “paper” documents, you want a certain document, hopefully it got filed right, if not, you search and search through that file cabinet until you find it. Having everything filed electronically not only saves paper and space, it makes sharing documents among other employees / departments a breeze.

Some Document Management tools gives you collaboration abilities which can allow you to assign out owners, set up tasks and make it easier to organize and search documents.

Just install document management software. It will bring efficiency in your business in the following way,
•It will help you scan your documents and save them in a server for future use.
•With a system, you can share a document simultaneously.
•With POP3 email capture, it let you save your e-mails and faxes for using in future.
•By retaining folder structure to import, it saves time and effort
•It comes with MS Outlook type interface. That allows you to use MS Outlook for regular office communication without any knowledge and experience of it.

you can try Content Central from http://www.ademero.com/